The dunning process was also integrated into the same workflow. Open invoices, reminder levels and collection status are structured and traceable, invoices can be sent by email using templates, and PDF documents are available directly within the process. Incoming invoices can be linked with supporting documents and carried through cleanly up to paid status, so that not only individual documents, but the entire processing status remains transparent.
Real-World Example
Accounting with integrated payment matching, dunning and bookkeeping export
For an operational administration system, I did not implement accounting as an isolated bookkeeping function, but as an end-to-end workflow ranging from bank import to export for financial accounting. The goal was to connect incoming payments, outgoing invoices, incoming invoices, reminders and booking exports in such a way that fewer manual intermediate steps are required, open items can be processed faster, and the overall status remains traceable at all times.
Bank transactions are imported automatically and processed in a central booking area together with open outgoing and incoming invoices. Payments can be assigned directly. Recurring information such as IBAN, name or payment reference helps to process similar payments faster and more consistently. This avoids media breaks between payment receipt, invoice status and booking logic.
From payment reconciliation to accounting export
In addition, a standardized export for financial accounting was implemented. Journal entries and customer or supplier accounts can be exported in a suitable format and, if required, marked as exported in order to avoid duplicate work. Special cases such as rebookings or write-offs can also be handled systematically. This turns many individual tasks into a reliable end-to-end process for accounting and bookkeeping.
Benefits for operations
- Less manual effort in payment matching
- Faster processing of open invoices
- Better traceability of payments, reminders and status
- Lower risk of errors when handing data over to bookkeeping
- Structured linking of documents and PDFs in daily operations
- Clean export for tax advisors and controlling
- More transparency for liquidity and receivables management
Digitize similar workflows in your own company?
This example shows how custom software can reduce effort in existing workflows. If manual work, media breaks or unclear processes cost time in your company, a tailored software solution can help.
FAQ
Frequently asked questions about accounting, payment reconciliation and dunning
The most important points about bank imports, payment allocation, open invoices, dunning, document linking and accounting exports in one continuous workflow.
Which accounting tasks can be supported digitally?
Digital support is especially useful for recurring workflows such as bank imports, payment reconciliation, open items, outgoing invoices, incoming invoices, dunning and accounting exports. The goal is to connect individual work steps more effectively and make the overall status of payment, invoice, reminder and export traceable.
Can bank transactions be imported and allocated automatically?
Yes. Bank transactions can be imported automatically and processed together with open invoices. Recurring information such as IBAN, name, amount or payment reference can help allocate payments more quickly and consistently.
Can the status of open invoices be made easier to trace?
Yes. Open outgoing and incoming invoices can be linked with payment status, processing status, documents and further information. This makes it clearer which invoices are open, paid, partially paid, need checking or have already been processed further.
Can dunning also be integrated?
Yes. Dunning levels, open invoices, collection status and the sending of reminders can be integrated into an existing accounting process. This makes it traceable which invoice has which status and which further steps have already been completed or are still open.
Can documents, PDFs and emails be used directly in the process?
Yes. Invoices, receipts and PDF documents can be linked to the relevant cases and made available directly in the processing workflow. The sending of invoices or reminders by email can also be supported with templates, so fewer manual intermediate steps are required.
Is an export for accounting or tax advisory possible?
Yes. Posting records, personal accounts or other relevant data can be exported in a suitable format for financial accounting, tax advisory or controlling. It can also be taken into account which data has already been exported in order to avoid duplicate work and accidental multiple transfers.