Automate Excel, Data and Files

Typical tasks

Many recurring tasks can be automated with small programs:

• read and check Excel files
• merge multiple spreadsheets
• create or import CSV files
• create XML files
• automatically create or name PDF files
• compare lists
• find duplicate entries
• check required fields
• prepare data for accounting, inventory management or other systems
• automatically move, rename or archive files

Examples from everyday business

Check Excel files

A tool can automatically read Excel files and check whether required fields are filled in, values are plausible or duplicate entries exist.

Compare lists

When two price lists, customer lists, item lists or inventory lists need to be compared regularly, a small comparison tool can automatically show changes, new entries or differences.

Convert data

Data often needs to be converted from one format to another. For example from Excel to CSV, from CSV to XML or from a database into a file for another system.

Automatically name files

PDF files, export files or documents can be automatically named according to fixed rules and moved into the correct folder structure.

Prepare exports

Many systems require data in a specific format. A small tool can prepare existing data in the right format so it can be reused or imported.

When is automation worthwhile?

Automation is especially worthwhile when a task is repeated regularly.

Typical signs:

• the same file is processed every week or every month
• data is copied and pasted manually
• errors occur due to typing mistakes or incorrect formats
• employees have to compare lists manually
• files always need to be renamed according to the same rules
• exports from one system need to be prepared for another system
• Excel is slowly becoming too confusing

Small tools instead of large software

Not every data task needs a large system. Often, a small program that reliably handles one specific workflow is enough.

The advantage: the solution remains manageable, understandable and focused on the actual need.

Possible solutions

• Excel import tool
• data validation tool
• CSV/XML converter
• PDF creation
• list comparison
• export tool
• file renaming
• folder automation
• interface between two systems
• small Windows application
• web form for data entry

How the implementation works

1. You show the current workflow

You describe which files are used and which steps are currently done manually.

2. We clarify the rules

Which data needs to be checked? Which formats are required? Which errors should be detected? What should be created in the end?

3. The tool is developed to fit

The solution is tailored exactly to the workflow – for example as a small desktop program, import tool, web form or background process.

4. Testing with real sample data

The solution is tested with realistic files and adjusted if needed.

Experience with data, interfaces and business software

For many years, I have been developing software solutions for businesses where data is processed, checked, synchronized or transferred between systems. This includes desktop programs, database solutions, web applications, interfaces, mobile scanner solutions and internal administration systems.

This includes desktop programs, database solutions, web applications, interfaces, mobile scanner solutions and internal administration systems.

Do you have files or Excel lists that repeatedly create work?

Then briefly describe what you currently do manually. A few sample files or a short workflow description are enough for the first step.

Request a Data Workflow Without Obligation